Step 1
Open the confirmation email or PDF
Bring the booking email, PDF receipt, or web portal confirmation into Chrome. Zoom so the property address and dates are readable.
Use case
Turn hotel booking emails into calendar events
Move every hotel confirmation into your shared calendar so no one forgets check-in or loses the reservation number again.
When to use this
- Travel coordinators organizing multi-stop trips with several hotel stays.
- Consultants or contractors who receive booking emails from agencies or clients.
- Families managing shared itineraries and needing reminders for check-in/out times.
Steps
Step 2
Highlight the booking details
Capture the section with guest names, reservation numbers, and stay dates. Screenshot to Calendar ignores the rest of the page.
Step 3
Review what AI extracted
Verify check-in/out dates, hotel name, address, and confirmation numbers. Add room numbers or loyalty notes if needed.
Step 4
Send to your calendar
Publish to Google Calendar, Microsoft 365, or export an ICS file so everyone traveling together gets the reminder.
What gets extracted
- Check-in and check-out dates
- Property name and address
- Reservation or confirmation numbers
- Guest names and loyalty identifiers
- Notes such as parking codes or Wi-Fi info
Privacy & security notes
Screenshot to Calendar processes confirmations in volatile memory and deletes them immediately. Structured metadata lives in your encrypted history for 30 days so you can resend or wipe it sooner. Details live on our security overview and privacy policy.
Common issues
- Different timezones
- If the hotel is in another timezone, adjust it before saving. Screenshot to Calendar remembers the last timezone you used.
- Long multi-room summaries
- Capture each room block separately to keep individual reminders organized.
- Booking portals with small text
- Use browser zoom or open the PDF version for clearer text before capturing.
FAQ
Does it support forwarded confirmations?
Yes. Even if someone forwards you the email or takes a screenshot, you can capture it so long as it displays in Chrome.
Can I attach additional instructions?
Add custom notes or attachments inside the dashboard before sending the event to your calendar.
How long is hotel data stored?
Screenshots disappear after parsing. Structured metadata (dates, addresses, confirmation details) remains encrypted for 30 days for your history, and you can delete entries sooner.
Install Screenshot to Calendar
Keep every hotel stay synced with the calendar used by your team, family, or clients.