Step 1
Open the itinerary PDF
Preview the PDF in Chrome or your preferred viewer so the extension can capture crisp text.
Use case
Turn itinerary PDFs into ICS files
Get every travel segment into your calendar, even when the agency only provides PDFs.
When to use this
- Travel agencies that send PDF itineraries without ICS attachments.
- Internal mobility teams managing relocation schedules for employees.
- Event crews who receive multi-day schedules in PDF format.
Steps
Step 2
Capture the itinerary section
Highlight the block with departure times, hotel info, or meeting schedules. Capture each section if the PDF spans multiple days.
Step 3
Review detected details
Verify that flight times, hotel addresses, and booking references are parsed correctly. Adjust segments before exporting.
Step 4
Export an ICS file
Use Export ICS to download a standards-compliant file for Apple Calendar, Google Calendar, Outlook, or any CalDAV system.
What gets extracted
- Transportation segments (flight/train number, departure/arrival)
- Hotel names, addresses, and confirmation numbers
- Meeting times, locations, and conference dial-ins
- Notes, ticket numbers, or booking references
- Timezone information per segment
Privacy & security notes
Screenshots are processed in volatile memory and deleted after parsing. Structured metadata remains encrypted for 30 days so you can re-export or delete it sooner. See security and privacy docs for compliance details.
Common issues
- Multi-day itineraries
- Capture each day separately to create structured events. Use history to duplicate baseline data quickly.
- Dense tables
- Zoom to 125% or 150% before capturing so the OCR can differentiate columns.
- Missing ICS fields
- Add attendees, notes, or reminders before exporting. Everything you edit is included in the ICS.
FAQ
Do you store the PDF?
No. We only receive the pixels you capture. Screenshots are processed in memory and deleted immediately. Metadata stays for 30 days (encrypted) so you can re-export or delete it sooner.
Can I share the ICS with travelers?
Yes. Email the ICS or drop it in Slack/Teams. Recipients can import it into any calendar app.
Does it support attachments in foreign languages?
Yes. OCR supports multiple languages. Double-check unusual date formats before exporting.
Create ICS files instantly
No more retyping long itineraries into calendar invites.